Comp: $50K-$60K
Position Summary:
Seeking a pro-active, detail oriented, resourceful and professional Administrative Assistant.
Duties & Responsibilities
• Receive diamond certificates and put into Navision database
• File diamond certificates
• Help with diamond certificate inventory
• Send out daily invoices with certificates
• Stamp the mail
• Scan diamonds with Gemprint machine or V360 machine
• Help process memo calls for diamond orders
• Assist shipping department if needed
• Help Controller with data entry
• Ensure all work is done on time and to a high-quality standard
• Other miscellaneous office, administrative, and sales support tasks as directed
Requirements
• Knowledge of Microsoft Word and Excel
• 1-3 years of previous experience as an Administrative Assistant
Key Characteristics
• Capable of handling a high-stress environment
• Adjustable to fast-paced, demanding work environment where priorities frequently change
• Ability to set priorities, multi-task and meet multiple daily deadlines
• Strong delivery and communication skills both written and verbal
• Honest and direct in communication
• Ability to stay one step ahead and be proactive
• Ability to work independently
• Ability to take initiative with strong organizational and task management skills
• Ability to work well with all levels of internal management, staff, outside clients and vendors
