Administrative, IT & Marketing Assistant (Consulting)

Salary: $55K–$65K based on experience

Position Summary

We are seeking a highly organized, proactive, and tech-savvy Administrative, IT & Marketing Assistant to support our growing team. This multifaceted role combines administrative support, marketing coordination, basic IT liaison responsibilities, and client communications. The ideal candidate is detail-oriented, enjoys working in a fast-paced environment, and can effectively manage multiple priorities while maintaining exceptional customer service.

Key Responsibilities

Administrative & Client Management

• Maintain and update client databases across Outlook, HubSpot, MailChimp, LinkedIn, and internal distribution lists.
• Perform accurate data entry and ensure client information remains current.
• Manage the monthly online training calendar, including class scheduling and updates.
• Handle daily email and phone communications with clients and internal team members.
• Send routine client communications, including daily and weekly emails.
• Coordinate office mailings and Post-Office runs.
• Assist with special projects and other administrative duties as assigned.

Marketing Support

• Manage the company’s social media presence, including regular LinkedIn posts and content updates.
• Update and maintain the company Google Business Profile.
• Organize and maintain files within Google Drive.
• Coordinate and manage lead distribution with the sales team.
• Support marketing initiatives and promotional campaigns.

IT Coordination

• Serve as the internal point of contact for technology-related issues.
• Coordinate with the company’s outsourced IT provider to resolve hardware, software, and user support requests.
• Track and follow up on technical issues to ensure timely resolution.

Sales & Team Support

• Complete new sales onboarding checklists.
• Prepare and distribute weekly training certificates.
• Send welcome and introductory emails to new clients.
• Prepare materials and agendas for monthly sales meetings.
• Maintain weekly team huddle topics and meeting documentation.

Office Operations

• Order and maintain office supplies.
• Coordinate office refreshments, including coffee and bagel orders.
• Maintain the office master calendar and scheduling book.
• Assist in creating an organized, professional office environment.

Qualifications

• 2+ years of experience in administrative, office management, executive assistant, or coordinator role.
• Strong proficiency with Microsoft Outlook, Microsoft Office, Google Workspace, and CRM platforms such as HubSpot.
• Experience with MailChimp, LinkedIn, and social media management is preferred.
• Comfortable learning new technology and coordinating with third-party IT support.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects while maintaining attention to detail.
• Self-motivated with a positive, team-oriented attitude.

Preferred Skills

• Experience with CRM/database management.
• Basic understanding of marketing and social media best practices.
• Ability to troubleshoot basic technology issues before escalating them.
• Strong customer service mindset.
• Professional, dependable, and highly organized.

Benefits

• Competitive salary of $55K–$65K based on experience.
• Opportunity to work closely with a collaborative and growing team.
• Diverse responsibilities that provide professional growth and development.
• Stable, full-time, on-site position in Conshohocken, PA.